Now Hiring! Receptionist/Office Administrator

Posted on 06 November 2018
Now Hiring! Receptionist/Office Administrator

Could you be the face of Pinpoint?
Are you enthusiastic and committed to customer service?
Do you have exceptional organisational skills
Are you good at multi-tasking?
Do you thrive working in a fast paced environment?
Then why not join our team?

Receptionist/Office Administrator
Pinpoint Property are looking for a chatty, cheery individual to provide front of house cover for our Lisburn Road office, answering phones, monitoring message services and meeting and greeting clients.  In addition, the role will involve providing administrative support to the office e.g. ordering stationery, drafting brochures, making viewing appointments and dealing with general enquiries etc.  No two days will be the same and the duties are varied - they will include creating and using spreadsheets, letters, email, desktop publishing, photoshop and not least operating our estate agency IT system.

The right applicant will have strong communication and organisational skills, a positive can do attitude, an eye for detail, the ability to prioritise your workload and multi-task.  Some experience in operating a reception switchboard would be desirable, but confidence and experience in the use of IT and office software/equipment and a willingness to learn new skills is essential to this role. 
If you are looking for a new challenge with genuine career progression in Estate Agency, Belfast Estate Agent Pinpoint Property want to hear from you!

How to apply:  please send your CV and covering letter to
Salary: Commensurate with experience and qualifications
Hours: Monday – Friday, 8.30am – 5.30pm Saturdays on a rota basis
Closing date for applications: 23rd November 2018


Reception Duties:  Welcoming all visitors to the Pinpoint Office in a professional manner, ensuring the front office area is NEVER left unattended and is presentable at all times. 
- Managing incoming telephone calls and branch emails, handling all enquiries professionally and ensuring excellent customer service at all times, responding to rental enquiries, redistributing calls/voicemails and emails to the relevant department/person as required.
- Becoming the in-house telephony expert, training branch staff on the telephony system, maintaining and updating phone extension lists

Rental Administration: making viewing appointments, general diary management, responding to rental email enquiries, printing application forms, creating a file for all new instructions, inputting property details and images, drafting brochures, ordering boards, updating windows and available property lists etc.

General Branch Administration: managing stationery, printer and office supplies, organising maintenance of office equipment, filing, managing key log and register, managing all incoming and outgoing post plus ad hoc duties as required.

Finance administration: weekly petty cash reconciliation, processing card payments and daily card machine reconciliations.

• Proven organisational and IT skills
• Good communication and interpersonal skills
• Highly motivated and enthusiastic
• Be able to work effectively within a team

Due to high amounts of applications if you have not been contacted within 7 days, please consider your application as unsuccessful.